Job Overview:
About The Aspria Group
The Aspria Group was founded in London by a team with over 30 years’ experience in owning and operating premium members’ clubs. For the past 20 years, the award-winning collection of Aspria clubs has been offering exceptional health, spa, fitness and sport facilities, and inspiring people of all ages to be healthy, feel good and enjoy life. The extensive offer is underpinned by a unique and holistic approach to wellbeing and highly qualified teams. All this combined with stunning locations and an unmatched sense of community - a few of the reasons why Aspria members stay longer with the brand than any other club company. Currently, the Aspria brand operates in Germany, Belgium and Italy and serves over +40,000 members.
In 2023, the Group announced its first move into the price-accessible family segment and launched a new collection of sporting and fitness clubs for everyone – that will run alongside our celebrated Aspria clubs. Aspresso is a fresh, light, contemporary and welcoming brand of family-friendly clubs where health and wellbeing are accessible to all; where our members can feel comfortable and have access to a full range of facilities for an affordable price. Aspresso K7 Valencia -the inaugural club launched in April 2023 and Aspresso Rome will be launching later in 2023.
Job Purpose:
We are seeking an organized and detail-oriented HR Assistant to provide administrative, payroll, and office support to the Head of HR Italy and to the HR Team. This role will focus on maintaining accurate employee paper and electronic records, create the new ones for the new openings, the responsibility in closing the monthly attendances of the Italian Clubs and to guarantee the HR Club requirements are delivered on time (uniforms, badges, meal vouchers) etc. The ideal candidate will have strong organizational skills, the ability to handle sensitive information with confidentiality and passion around admin&payroll matters.
Responsibilities:
HR organization:
- Maintain employee files and databases updated (paper + electronic).
- Collection of employee’s documents;
- Collection of freelancers and collaborators documents (insurance, medical certificates etc)
- Name badges creation;
- Calendar H&S courses and medical visits;
- Uniforms orders;
- Meal vouchers orders;
Payroll and HR Administration:
- Assist in processing payroll for Italy, ensuring that the attendances and the monthly variables are correctly handled.
- Sending COB to authorithies and handle the admins for injuries.
- Sending alerts to Clubs on contractual expiry dates;
- Complete the employment contracts on existing drafts;
- Calculation of the hours worked by extra and joc;
- Prepare the onboarding docs for the new hires;
- Maintain confidentiality and handle sensitive employee information with discretion.
Requirements:
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Desire to grow, in particular from a Payroll and Admin side, in line with the Company growth;
- Proven experience in HR organization with exposure to payroll administration and HR Admin.
- Familiarity with Italian labor laws, regulations, and payroll processes.
- Strong organizational and time management skills, with the ability to multitask effectively.
- Attention to detail and accuracy in data management.
- Ability to handle confidential information with discretion.
- Preferred fluency in English, both written and spoken.
The role is a part time 30 hour position based in Milan, reporting to the Head of HR Italy.